![]() ![]() These 7 categories help me differentiate between my meetings without creating too much overhead. Out of the office / personal time (purple).I have 7 basic categories in my calendar (each with a different color): Adding a color to each category ensures my meetings and appointments are shaded consistently. I can use the Categorize dropdown to select an existing category or create a new one. Outlook supports color-coding by allowing me to set up categories for my meetings and events. Color coding makes this planning work easy – I know never to schedule a “yellow” training event immediately after a “red” leadership meeting. I simply won’t have enough time to prepare and transition. I know, for example, that I can’t go directly from a leadership meeting to teaching a training class. I also use colors to help schedule upcoming meetings. And I know days with more aqua meetings are my favorite (design review meetings are creative and fun). I know an afternoon of “red” meetings is going to require more focus and diligence. The colors help me pace myself through the day. Project meetings are orange and design reviews are aqua. Items showing up in red are leadership meetings. Events shaded in yellow are training seminars. ![]() Each meeting and event has an associated category with an assigned color. The color coding helps me see what kind of day (and week) I’m going to have. Now let’s take a look at the same calendar with color-coded categories for meetings and work time: There’s no way to get a sense of what’s coming up each day it’s just an overwhelming blob of blue. Not sure what I mean? Take a look at this out-of-the-box calendar: If you’re living with a default blue and white Outlook calendar, you’re missing out. ![]()
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